Martial Arts School Contact Management
Contact management and automation for martial arts schools — tracking trial students, active members, and at-risk members, with automatic follow-up at every stage, without needing a dedicated staff member to run it.
What MatFlow tracks and automates
- —Trial student tracking. Every inquiry and trial booking is tracked automatically. You can see who booked, who came in, and who hasn't converted — without building a spreadsheet.
- —Automated trial follow-up. MatFlow sends follow-up messages to every trial student automatically — before the class, after the class, and over the following days.
- —Active member records. Every paying member has a contact record with their status, tier, and history. You always know where each member stands.
- —At-risk member alerts. When a paying member stops checking in, MatFlow flags them. Early outreach keeps more members than win-back campaigns after the fact.
- —Win-back for cancelled members. When someone does cancel, automated win-back messages go out over the following weeks. Some come back without any manual effort.
- —Review requests. After trial classes and milestones, review requests go out automatically. Your school's Google reputation grows without you asking in person.
- —Live revenue dashboard. A connected dashboard shows active members, trial conversion, and payment status at a glance — no spreadsheets required.
Built for martial arts school owners without admin staff
Most martial arts schools run with one or two people who are also the head instructors. There's no dedicated admin, no full-time front desk, and no time to manually track every trial student and member. MatFlow automates the contact management layer — follow-up, retention alerts, payment recovery, and reviews — so the school runs like it has a staff even when it doesn't.
Works for BJJ academies, MMA gyms, kickboxing and Muay Thai schools, boxing gyms, and mixed martial arts programs. 25+ pre-built workflows. Deploys in under an hour.
Run your school without an admin team
$1 first month. No setup fee. Deploy in under an hour.